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49 Antietam St, Devens, MA 01434    (978) 772-3293    (978) 772-3295

The Waitlist and Backfilling

The Waitlist and Backfilling

a) The Waitlist:

  1. Students who have gone through the application and lottery process, but who have not received an offer of admission are placed on a grade-level waitlist for the upcoming school year in the order their names were drawn in the lottery and subject to legal preferences in the following order: sibling; regional residency; nonregional, non-sibling.
  2. If and when openings arise at the school, enrollment will continue from the waitlist of the grade in which the vacancy was created, subject to legal preferences at the time of admission. Parker maintains this waitlist only for the school year for which the student has applied. Each year, applicants must reapply and go through the lottery to be considered for a future year’s waitlist. There is NO rollover from year to year on the waitlist. The school is required to maintain and report accurate records of its waitlist, including students’ names (first, middle, last), dates of birth, cities or towns of residence, and grade levels.
  3. Admitted students who decline the spot they are offered are removed from the waitlist for the school year. Students who decline an offer of admission but who wish to be considered again for future years must reapply for admission each year and go through the full application and lottery process described above.

b) Offers Made from the Waitlist:

  1. Seats may become available for two reasons: a student offered a seat for the following school year may decline it or a currently enrolled student may withdraw from Parker. As seats become available, students on the appropriate grade-level waitlist will be offered a seat following the waitlist order.
  2. When a seat becomes available, students/families will be sent an acceptance letter by email. If no response is received, phone and US mail will be used. If the student/family who has been offered a seat does not respond to the school’s attempts to make contact (within the time frame outlined in the ‘Offers of Admission’ section above), the seat will be considered declined and the next student on the waitlist will be offered a spot.
  3. In accordance with G.L. c.71, §89 and 603 CMR 1.05 (10)(c), when an enrolled student withdraws from Parker during the school year, the next available student on the waitlist for that grade will be offered a seat in grades 7, 8 or 9. In these grades, the school is required to attempt to fill that vacant seat through February 15. A vacancy in grades 7 or 8 that continues or is created after February 15 and is not filled by the end of the school year will be filled for the following school year in the subsequent grade. Enrolled students who withdraw may not be readmitted without going through the full application and lottery process described above.
  4. When a student with an offer of acceptance declines the offered spot, the waitlist process will continue until the vacant seat is filled. No student may be admitted ahead of other eligible students who were previously placed on a waitlist during a prior enrollment process, except in cases where enrollment preferences change and in accordance with 603 CMR 1.05(10)(b).

c) Additional State Regulations:

  1. Per Massachusetts statute and regulations, in cases where the enrollment of a student from the waitlist (who is not a sibling of another currently enrolled student) would exceed the district charter tuition cap, the student will be skipped but kept on the waitlist. In cases where the enrollment of a student who is a sibling of a student currently attending a charter school would exceed the district charter school tuition cap, the sibling may be enrolled and the Commonwealth of Massachusetts will provide tuition for the sibling, subject to appropriation. See G.L. c. 71, § 89(i); 603 CMR 1.05(10)(b).
  2. The Parker School may hold additional lotteries if the waitlist (established from the principal lottery) for a grade is exhausted in any given year. Applications are not accepted past the initial February 1 deadline each year for the initial lottery. However, if the enrollment process described above does not fill available admission spaces, Parker may repeat the process more than once, in the same fair and open process used above, and the school will give reasonable public notice of at least one month prior to any subsequent deadlines. If at any point in the year the waitlist is depleted and the school determines that it has enrollment openings, then a new application and enrollment period will be declared. The Parker School will adhere to all public notification deadlines, as stated above, for application deadlines. In this case, a new lottery would be conducted one week after the close of the application period, and at least one week’s notice would be given about when and where this lottery would occur.
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